Executive Assistant
Company:
STEAMboat Studio
Job Description:
Summary
STEAMboat Studio is seeking a reliable, organized, and service oriented person to provide high-level administrative support for our Maple Valley Studio.
Hours per Week
20+ Primarily weekdays 9am – 5 pm. 80% work from home and 20% at our Maple Valley studio
Wage/Salary
$25 per hour
Executive Assistant:
Performs general office duties, such as preparing documents, drafting email correspondence, and maintaining online document storage system
Perform light bookkeeping in Quickbooks
Answer customer inquiries via phone, email or text, and direct to appropriate staff as needed.
Coordinate and manage executive and facility calendars
Conduct research, compile data, and prepare reports on relevant topics as directed
Source and purchase office supplies through online and local suppliers
Attend meetings and record minutes.
Provide clerical support to staff as needed, including document preparation, copies, sorting, mailing, etc.
Manage and maintain online class registration system, and communicate with registered families regarding payments, class schedule, and post-class follow-up.
Monitor supply inventory, manage supply order requests from staff, and update online supply lists for class and event supplies.
Handle sensitive information with a high degree of discretion and confidentiality
Qualified candidates must have a versatile skill set, including:
Excellent communication, collaboration, and teamwork skills
Exceptional organizational skills, and the ability and desire to maintain a clean, organized and functional space
Basic computer skills and familiarity with common applications, including Gmail, MS Office (Word, Excel), Smartsheet and various computer and mobile applications
Willingness to learn new skills as needed to perform job duties
Candidates must also possess the ability to:
Manage responsibilities with minimal supervision
Interact professionally with customers, school/event staff, community partners, and the general public as a representative of STEAMboat Studio
Safely lift and carry boxes and bins weighing up to 25 lbs, and lift lighter loads overhead
Pass WSP background check and/or drug screening
Other requirements:
Associates degree or higher
1-3 yrs of related experience
Must have driver’s license and reliable vehicle
Must be available to work in studio as needed
Please send resume and cover letter to info@steamboatstudio.com
Contact:
Casey Vreeken
Phone: (206) 746-7071
